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Using an automated teleconference line may be a new experience for some people. We've found the following instructions and tips work well.

HOW TO CALL INTO THE TELECONFERENCE LINE
 
Meeting Leader Training:
16 Secrets to a Great Conference Call
6 Principles of Powerful Conference Calls
Executive Conference Call Leadership
 
Listen to Byron Van Arsdale on online radio speaking about "Conference Calls and Tele-Training Sessions that People LOVE!" (See November 4 listing)
 
 
Confirm the day, date, time and time zone for the call.
   
Write down your teleconference number (and PIN code if needed) in a convenient place so you can find it on the day of your call.
   
Call from a quiet place where you won't be interrupted.
   
Disable the "call waiting" feature before dialing into your conference call. In the US, do this by first dialing *70 and then waiting for the dial tone.
   
Be prompt — dial the assigned teleconference number at the scheduled time.
   
Do not call early; you may call a few minutes late.
   
When you enter the teleconference call, everyone will hear a light beep announcing your arrival. Remain quiet until you are welcomed onto the call. If you have not been welcomed after a minute or two, wait until a quiet moment on the call and announce your presence by saying your name.
   
Please don't call the teleconference number you've been given at any other time than during your scheduled time. There is no one "there" at the teleconference number.
   
Standard Teleconference Lines
The system is totally automatic—there is no Operator. If you're the first person to call in, the line will ring and ring until the 2nd person calls in. Then you two will be immediately "connected."
   
Premium Teleconference Lines
You must have the proper PIN code to enter your conference call.
   
TIPS FOR CALLERS
   
Turn off cell phones, fax machines, beepers, pagers, etc. that might ring during the call.
   
If you have a two-line phone or other phones in your room/office, TURN OFF all ringers before calling in.
   
Use a landline telephone—"VoIP" or computer/Internet based calls can cause severe problems on teleconference calls.
   
Noise is the biggest problem on conference calls.
Portable phones, speakerphones, conference phones and cell phones are the primary sources of static, "cross talk", echo and interference. Avoid using these phones unless it is an emergency. If you call in using one of these types, tell the leader once you are welcomed onto the call. Be prepared to call back on a different phone or miss the call.
   
AVOID breathing into the mouthpiece, eating food, or putting your hand over the mouthpiece during your call. All of these create disruptive noises on the call.
   
DO NOT PUT US ON HOLD! Many offices have music on hold and the call is "interrupted" by the music. If you have to leave the call, hang up and call back as soon as you can rejoin.
   
Use a headset or high quality phone with a mute button. Test your headset before your call to make sure it is close to your mouth, but not too close, so everyone can hear you.
   
Do not use 3-way calling. Each person should call in separately to maintain the high quality of the teleconference line.
   
Please note of the time, length and day when you called the teleconference line. This will show up as a regular, long distances charge on your telephone bill for approximately 60 minutes (longer or shorter depending on your call).
   
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